What your monthly fee would be

What the calculator asks and why

It asks three things at most: whether you are a property owner or a freelancer with cross-border work, how many properties or licences you have, how many co-owners there are besides you, and — for a freelancer — roughly how many invoices you issue a month. Nothing else, because nothing else changes the price.

The reason those are the questions is that they are what multiply the work. For an owner, every combination of property and co-owner generates its own returns, its own night count and its own apportionment of costs. For a freelancer, the work is in the invoices that have to be recorded, checked and reconciled every period. Neither is a function of how much you earn, which is why the calculator never asks. Prices include taxes, and there is a one-off set-up charge at the start.

The two scales

Property owners
Base fee	60 €/month
Each additional property	20 €/month
Each additional co-owner on form 210	60 €/year

Freelancers with a cross-border element
A single client	60 €/month
Fewer than 20 invoices issued a month	80 €/month
More than 20 invoices issued a month	100 €/month

All excluding VAT, plus a one-off set-up fee of 150 € covering the first month, which is the heaviest: checking your census position, establishing which returns you actually owe rather than the ones you assume you owe, registering your properties with their land registry reference and rateable value, building your folder and getting the cycle running.

What the fee includes

• Every return your case requires, without counting them. If your situation needs forms 303, 130, 349 and 210, all four are included.
• Reading and recording the invoices and platform settlements you send each period.
• A draft before each filing, with the figures and where each one came from.
• Your own folder, organised by year, period and tax, and open to you from day one.
• A quarterly file: a spreadsheet with the summary, the invoices and the filing receipts.
• Deadline reminders by email, with enough notice to gather the paperwork.
• Ordinary questions about your own file, without counting minutes.

What is billed separately, and why

Work	Why it is outside the fee
Back years	One-off work, not recurring
Answering formal requests, appeals and claims	Legal work, quoted with the file in front of us
Planning reports: company or no company, ownership structure	Analysis rather than administration
Inheritances, gifts and conveyancing	A different service of the firm
An ENISA report or fitting the article 93 regime	Opinion work

The rule is simple: what repeats every period is in the fee; what happens once is quoted before we start, at a fixed price. You are told beforehand, not on the invoice.

Why we do not bill by the hour

Because hourly billing rewards the wrong thing. If we charge for time, the worse your records are, the more we earn. With a fixed fee our interest and yours point the same way: that the cycle runs itself and that nobody has to redo anything. It also means you can ask a question without wondering what it will cost.

Reading the result

The figure the calculator produces is a monthly fee excluding VAT, before the one-off set-up charge. Two things it deliberately does not include. First, any catching up: if previous years were not filed or were filed wrongly, that is separate work and we price it once we have seen what is there. Second, the tax itself — the fee is what handling costs, not what you owe. For that, use the form 210 calculator or the apportionment calculator.

What it costs to get it wrong

Situation	Approximate cost
A year with us, one property	830 €, taxes included
Four quarters filed three months late, voluntarily	4 % of the tax unpaid, with the reduction
A penalty where the request arrived first	From 50 % of the tax unpaid
Taxed at 24 % rather than 19 % because a certificate expired	Five points on every euro of the year's income, on a bigger base

That is not a scare argument. It is that the service pays for itself by avoiding any one of them, and the most frequent by a distance is the expired certificate.

Changes, payment and notice

The fee is invoiced quarterly in advance unless you prefer otherwise. There is no minimum term: give a month's notice and it ends, and you take the whole folder with you. If your situation changes partway through the year — you buy another property, register as self-employed, move abroad or move back — the fee adjusts from the following quarter, with notice and never retrospectively. It goes down as readily as it goes up; we have done it more often for owners who sold a property than the other way round.

What we do not charge for: sending you an email, answering a question about your own file, or explaining an assessment you do not understand. Nor for redoing something if the error was ours. Firms that bill every query achieve something predictable — the client stops asking — and that is precisely when problems start.

If the calculator does not fit your case

Some situations do not reduce to properties and invoices: a company, a property held through a structure, an inheritance in progress, several countries at once. Those are quoted individually after we have looked at the facts. Tell us the situation and you will get a fixed price before any work starts. See also how it works and pricing.

The annual line for owners who live abroad

If you are not resident in Spain, the monthly scale above does not apply to you. Your returns are annual, so your fee is too: 180 € a year per property and per owner, 120 € a year for each further property and 60 € a year for each further co-owner, all before VAT.

Three quotes from real files

Who	What the file involves	Fee
A Belgian retiree with a flat in Nerja	Let through Booking in summer, empty the rest of the year: two Modelo 210 returns a year, rent and imputed income, plus the platform commission question	180 € a year
A British couple with three flats in Fuengirola, half each	Six rental returns and six imputed-income returns: twelve a year	180 € + 240 € for the two further flats + 60 € for the second owner = 480 € a year
A Spanish designer with clients in Germany and the United States	About fifteen invoices a month, EU VAT registration, reverse charge on the software she uses	80 € a month

The Belgian owner's previous agent charged her 90 € for each Modelo 210 filed, four times a year, because it was still filing quarterly after the rules required rental income to be grouped by year. The British couple's real cost is not our fee but the 24 % they pay on gross rent with no costs deducted, which is where it is worth looking for anything that can lawfully be done. And if the designer goes above twenty invoices a month next year, her fee moves to 100 € — and she hears it from us before it is applied, not on the invoice.

Back years are dealt with first

If you arrive with years not filed, that work is quoted separately and done before the current cycle starts. Building the future on a past that has not been closed makes no sense.

VAT on our own invoice, and who issues it

The fee is invoiced quarterly in advance, with VAT at 21 % if you are resident in Spain. If you are not, the place-of-supply rules may mean the invoice carries no Spanish VAT; that is checked case by case and you are told before anything is issued. Invoices are issued by Salama Legal SLP, the law firm that provides the service.